How Much Does a RevOps Consultant Cost? Real Numbers
Most consultants answer the pricing question with "it depends." That's true and useless. Here are real numbers.
A RevOps consulting project typically runs $5,000 to $15,000 for a focused build, $15,000 to $50,000 for a full system build, and past $50,000 into six figures for multi-system builds at companies with the complexity to need them. Hourly work, where it happens at all, runs $100 to $149 an hour. The project ranges are our numbers, published on our projects page; the hourly band is what we quote when hourly comes up. Both are consistent with what serious independent operators charge across the market.
The rest of this post explains what you get at each tier, what actually moves the price, and how to tell which one your business needs. If you'd rather diagnose first and shop second, start with the Revenue Leak Checklist and come back.
Why almost nobody publishes pricing
Walk ten consulting websites and count how many show a number. Usually zero. The standard defense is that every engagement is custom, which is half true. The other half is that hidden pricing lets a firm size the quote to the client instead of the work.
We publish because pricing is a filter, and filters save everyone time. If a $5,000 floor isn't in budget, better to know before either of us spends thirty minutes on a call. And if you've been quoted $150,000 for what turns out to be a pipeline rebuild and some dashboards, a published range gives you something to check that quote against.
The three tiers, and what's actually in them
Focused builds, $5,000 to $15,000. One system, one problem. A sales pipeline rebuilt with real stage definitions and exit criteria. Lead routing and speed-to-lead automation so inquiries get worked in minutes instead of days. A reporting foundation leadership can finally trust. You bring one specific broken thing; the engagement fixes that thing and leaves the system documented.
Full system builds, $15,000 to $50,000. This is the CRM strategy and implementation tier: architecture, pipeline, automations, data cleanup, reporting, and team training, built as one system instead of patched as five. Most companies between $1M and $20M that feel their systems "no longer keep up" land here.
Multi-system builds, past $50,000 and into six figures. Multiple departments, multiple platforms, integrations between them, and usually a team that needs the operating rhythm built alongside the tools. A dialer platform plus a CRM plus field scheduling plus finance reporting, wired together. If your company runs several systems that don't talk to each other and revenue crosses all of them, this is your tier, and anyone quoting it under $50K is planning to disappoint you.
Ongoing retainers exist too, for companies that want the operator to stay accountable after the build. Those get scoped per engagement based on cadence and what's being maintained, so we don't sell them off a menu.
What moves the price
Five things, in rough order of impact. How many systems are involved. How messy the data is (clean migration versus archaeology). How many people need training and how much process has to be built around the tools. How many integrations have to actually work, not just connect. And how much of the diagnosis is already done: a company that knows where it's leaking buys a cheaper project than one that needs the leak found first.
Notice what's not on the list: your revenue. A $30M company with one clean problem pays focused-build money. A $3M company running four disconnected systems does not.
What you're actually paying for
Not software configuration. Anyone can drag pipeline stages around a CRM. You're paying for the diagnosis, the same way you pay a mechanic more for knowing which part than for turning the wrench. Every engagement we run works one framework: Revenue = Business Process → operating model. Marketing starts it. Sales closes it. Operations delivers it. Finance counts it. Four cycles, three foundations underneath them, and when revenue misses, the cause lives in one of those seven places. The price of the project is mostly the price of finding the right one and fixing it so it stays fixed.
That's also the honest test when you're comparing quotes. Ask each consultant what they think is broken and how they'd prove it. The cheap quote usually configures a tool. The right quote names the cycle.
Is doing nothing cheaper?
Revenue teams lose roughly 10% of potential revenue every year to process gaps, human error, and disconnected systems. On a $5M business, that's $500,000 a year leaking through follow-up that doesn't happen, handoffs that drop context, and reporting nobody trusts. Against that math, even a full system build is priced like a rounding error. The most expensive option on this page is the one where you keep the leak.
FAQ
Is $5,000 enough to get anything real?
Yes, if it's aimed at one problem. A focused build fixes one system properly and documents it. What $5,000 doesn't buy is everything at once, and a consultant who promises that at this price is templating you.
What does a RevOps retainer cost?
Scoped per engagement, after a build, based on meeting cadence and what's being maintained. We don't publish a menu price because retainer scope varies more than project scope.
Why do most consultants hide their pricing?
Because hidden pricing lets the quote follow the client's budget instead of the work. Published ranges cut both ways: they filter out mismatches early and they keep us honest.
Want to know which tier your business actually needs? A Discovery Call is 30 minutes. We'll walk through how revenue moves through your business, where it's leaking, and what fixing it would take, with a real number attached. Book a Discovery Call
